St Francis Bay Canals - Riparian HOA logoNotice of the St Francis Bay Riparian Home Owners Association

Annual General Meeting

Dear Member

You are hereby informed that the Annual General Meeting for the St Francis Bay Riparian Home Owners Association will take place as follows:

Time: 5 PM
Date: 14th January 2020
Venue: The St Francis Bay Bowling Club

Attached please find the agenda for the meeting together with a proxy form in case you are unable to attend.

The St Francis Bay Riparian Home Owners Association Memorandum of Incorporation allows for 9 directors to be appointed. We currently have 7 directors appointed and we would therefore encourage the election of 2 additional directors to handle the portfolios Finance and Legal.

In brief the duties of a director will be to assist and advise the association and its staff with the responsibilities covered by a particular portfolio. There are generally ten board meetings and one AGM per year. It will be advantageous for a director to be permanently living in St Francis Bay as one may be called upon to carry out duties outside of the normal board meetings. For information I attach Schedule C of the Memorandum of Incorporation referring to the appointment of directors.

I would urge all members to attend this opportunity to participate in the affairs of the Association.

I sincerely hope you will be able to attend and look forward to seeing you there.

Regards,

Simon Picton-Turbervill
Chairman

 Agenda for the St Francis Bay Riparian Home Owners Association

Annual General Meeting

to be held at the St Francis Bay Bowling Club on the 14th January 2020 at 5pm

AGENDA

  1. Attendance Register
  2. Apologies
  3. Confirmation of minutes from AGM dated 18th December 2018
  4. Matters arising from previous AGM minutes
  5. Resolution agreeing for AGM to be held more than 6 months after the financial year end.
  6. Chairman’s report
  7. Financial report

7.1. Consideration and approval of the Annual Financial Statements

7.2. Appointment of Auditor for the next financial year

  1. Election of Directors and Office Bearers

PROXY FORM
SFBRHOA AGM Proxy 14-01-20